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Presentation Skills: Planning Your Presentation

Posted by on October 24, 2011

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Last time, we discussed how important it is to decide on your presentation objective. Why, after all, are you presenting in the first place? Now that you know how to create your objective, we can move on to the next step: Planning Your Presentation. How are you going to get your point across?

Planning Your Presentation

A well planned presentation follows the old adage, “Tell them what you’re going to tell them, then tell them, then tell them what you just told them.”

Benefits of planning your presentation include:

  • Forcing you to define the purpose of your presentation
  • Increasing your understanding of your presentation

When you plan your presentation, you must decide what you are going to tell your audience. To do this, look at your objective and ask “What does my audience need to know to act on this?” Write down every point that comes to mind. List anything that could be relevant to your subject. Use single words or phrases, don’t write sentences. Don’t question anything you’ve written until you are finished. Making these rough notes should take only a few minutes. Then look through the list and weed out all irrelevant facts, being sure all your major points are covered. Limit yourself to essential points. You want to give your audience just what they need to know, no more and no less. Remember, don’t cloud the issue with too much information. The points that remain on your list after the sorting process are your KEY POINTS.

Review your objective. Be certain that the key points you have selected are the ones your audience needs to know in order to take the requested action. You are now ready to organize your presentation.

Please tune in next week to learn about Organizing Your Presentation.

Karen Holmes is a CGWA Senior Consultant and Trainer, based in the U.S. and delivering programs such as  Coaching, Positive Power and Influence, Presentation Skills, and many more.

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